[Remote] Global HR Administrator

Note: The job is a remote job and is open to candidates in USA. Vytelle is a global precision livestock company focused on enhancing cattle performance through innovative data capture systems. The Global HR Administrator will support HR operations both in the United States and internationally, ensuring compliance with policies and laws while providing essential administrative support for HR functions.

Responsibilities

• Provide day-to-day administrative support for HR operations and assist in coordinating activities across all HR functions.
• Prepare and process required documentation for new hire requisition and employee change in statuses.
• Process new hire entries, compensation changes, and terminations in ADP and BambooHR.
• Upload and maintain compliant personnel files and employee documentation.
• Enter and update employee records in HR systems (ADP, BambooHR, Deel) ensuring accuracy and compliance with legal and internal requirements.
• Generate and maintain HR reports, metrics, and dashboards to support business decisions.
• Manage and maintain the HR inbox to ensure timely responses and issue resolution.
• Coordinate and execute HR communications, engagement programs, and policy updates in partnership with the Global Director of HR.
• Support HR audits, reporting, and data reconciliation across HR systems and support reconciliations, and year-end reporting as needed.
• Maintain the annual HR calendar, including holidays, audits, performance reviews, and compliance checks.
• Assist in preparing HR reports for leadership review.
• Process payroll across multiple regions (U.S., Australia, New Zealand, and Canada) in partnership with Finance and external vendors while ensuring accuracy and timeliness.
• Support accurate and timely payroll preparation, ensuring alignment with employment agreements and schedules.
• Administer leave of absence tracking, return-to-work coordination, and benefits updates.
• Support the Global Director of HR to coordinate with finance on payroll audits, headcount reporting, and year-end reporting needs.
• Maintain compliance with benefit programs including 401k, health plans, and international equivalents.
• Maintain knowledge of federal, state, and international employment laws to ensure ongoing compliance.
• Support policy administration and assist in the rollout of new or updated HR policies, procedures, and training.
• Help mitigate HR-related risk by ensuring proper documentation, tracking, and adherence to internal controls.
• Support compliance with all applicable labor laws across multiple countries.
• Conduct regular HRIS audits to ensure data accuracy and legal compliance.
• Assist with maintaining and updating HR policies, employee handbooks, and internal procedures.
• Assist the Global Director of HR with visa and work permit documentation for global employees in coordination with immigration counsel.
• Coordinate with lab facilities to ensure adherence healthy and safety policies where applicable.
• Support recruitment logistics including job postings, interview scheduling, and candidate communication.
• Partner with hiring managers and Global Director of HR to ensure a consistent candidate experience and efficient hiring process.
• Maintain recruitment files and update HRIS records for new hires.
• Manage the full recruitment administration process in BambooHR and LinkedIn, from job posting through candidate disposition.
• Coordinate interview scheduling, assessments, and reference checks.
• Prepare employment offers, coordinate signatures, and manage new hire requisition forms.
• Track recruitment metrics, maintain candidate communication, and close requisitions post-hire.
• Support internship and externship recruitment initiatives.
• Assist with onboarding and offboarding activities, ensuring smooth employee experience.
• Support HR projects such as performance reviews, engagement initiatives, and culture-building activities.
• Prepare and distribute new hire onboarding documents including employment agreements, tax forms, confidentiality agreements, and company policies.
• Coordinate IT, Finance, and department setup for new hires (e.g., email, equipment, system access).
• Facilitate background checks, I-9 verification, and new hire ADP profile setup.
• Initiate 90 day post hire and 6 month post hire surveys monitoring employee engagement.
• Manage offboarding logistics including system access removal, equipment return, and exit interviews.
• Ensure proper record updates in BambooHR and ADP upon employee exit. Skills
• Entry-level experience
• Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent work experience
• Excellent verbal and written communication skills
• Proactive and independent with the ability to take initiative
• Demonstrated interpersonal skills with a focus on providing responsive, courteous, and solution-oriented support to employees and managers
• Excellent time management skills with a proven abil