New Business Intake Coordinator
Polsinelli is a law firm that emphasizes creativity and professional passion among its team members. They are seeking a New Business Intake Coordinator responsible for maintaining daily workflow, conducting conflict checks, and providing exceptional customer service while ensuring confidentiality and accuracy.
Responsibilities
- Complete detailed conflict of interest reports including necessary research in outside databases such as Dunn & Bradstreet, Secretary of State sites, company websites, and Google
- Review of matter information including engagement letters and rerunning of search logs that are expired
- Notify attorneys of issues for matter opening process
- Communicate with legal administrative assistants/attorneys with regards to questions on the status of requests, how to list parties, how to update requests, etc
- Assist with projects as needed and other duties as assigned
- Maintain client and employee confidence; protect operations by safeguarding confidential information
- Consult the NBI Reference Manual for proper procedures and information
Skills
- 1–2 years of NBI or conflicts experience required
- Proficiency in Microsoft Office applications and the use of online databases and resources (e.g., Dunn & Bradstreet and Secretary of State websites)
- Proficiency in computerized conflicts and workflow software
- Excellent analytical and research skills
- Ability to compile, review, determine, and clearly communicate conflicts issues
- Sound judgment in determining when assistance is needed in communicating with attorneys and legal assistants
- Ability to work overtime on a regular basis as needed
- Prior legal industry new business intake or conflicts experience preferred
- Bachelor's degree preferred, or an equivalent combination of education and experience
Benefits
- Paid time off
- Sick time off
- A referral program
- Medical insurance and benefits
- Dental insurance
- Vision insurance
- Life insurance
- AD&D insurance
- ID Theft insurance
- Long-term disability benefits
- Short-term disability benefits
- Parking/Transit reimbursement (varies depending on location)
- 401(k) benefits
- Employee assistance benefits
Company Overview
Company H1B Sponsorship