Communications Associate, Email Marketing & Newsletter Publishing (Remote)

The Position Ballotpedia is seeking a detail-oriented, 100% remote Communications Associate, Email Marketing & Newsletter Publishing, to support the delivery and growth of our email newsletter and email marketing programs. The Communication Associate coordinates the distribution of Ballotpedia newsletters and email content and serves as the final quality checkpoint before newsletter and email content reaches readers, and plays a key role in supporting Ballotpedia’s broader email marketing efforts. In addition, this role supports Ballotpedia with reader and candidate inquiries received through Ballotpedia’s public inbox and collaborates closely with members of the Communications team on special projects. This position is ideal for someone who thrives in a process-driven environment and takes pride in producing accurate, high-quality communications. The role is well-suited for a professional looking to take their career in email marketing and newsletters to the next level while working as part of a multidisciplinary communications team.

Responsibilities

As a Communications Associate, Email Marketing & Newsletter Publishing, you will Newsletter Publishing & Email Communications

• Coordinate and distribute Ballotpedia’s daily, weekly, and monthly email newsletters.
• Support targeted email communications to specific audiences, such as candidates, educators, local organizations, and research clients.
• Maintain newsletter templates, landing pages, and email signup forms.
• Coordinate publishing timelines, including special editions and holiday schedules.
• Ensure accuracy, formatting, and quality control across all outgoing email communications. Reader & Candidate Engagement
• Monitor and respond to inquiries sent to Ballotpedia’s public editorial inbox.
• Provide helpful responses to reader and candidate questions or route inquiries to the appropriate internal teams.
• Identify and report errors or issues raised by readers and coordinate follow-up as needed.
• Support Ballotpedia’s commitment to responsive and professional engagement with its audience. Reporting, Coordination & Team Support
• Assist with gathering and reporting key email performance metrics.
• Support team workflows and project coordination using communication and project management tools.
• Help lead recurring team coordination meetings and publishing workflows.
• Contribute to additional Communications team projects, including proofreading, document review, presentation preparation, and content support.
• Provide occasional support for video publishing, social media coordination, and special communications projects.

Qualifications

An ideal Communications Associate, Email Marketing & Newsletter Publishing, will have

• A demonstrated passion for Ballotpedia’s mission.
• A collaborative, service-oriented mindset and a positive, team-focused approach to work.
• Strong attention to detail and ability to manage multiple tasks and deadlines simultaneously.
• Excellent written communication and proofreading skills.
• Strong organizational and project management abilities.
• Comfort working with digital publishing, email marketing, or communications tools, as well as spreadsheets and Google Workspace applications (e.g., Google Sheets, Docs, and Drive).
• Familiarity with project management systems such as Asana or similar tools. Experience with content publishing tools, social media platforms, or basic multimedia editing.
• Interest in or experience using AI tools to increase productivity. Environment The Communications Associate, Email Marketing & Newsletter Publishing, will work remotely from their home location. All Ballotpedia staff work remotely. To join Ballotpedia, you must have a computer with Internet access. Ballotpedia uses the Google Suite (Gmail, Google Calendar, Drive, and more), Slack, and Asana to accomplish our goals. Some familiarity with the Google Suite, Slack, and Asana is helpful. Ballotpedia has a flexible work environment, BP Flex, in which every employee enjoys unlimited vacation and flexibility in scheduling. Each employee will be oriented to the principles of Ballotpedia’s flexible environment during new employee training.

Compensation

The starting pay range for the Communications Associate, Email Marketing & Newsletter Publishing, is $45,000-$50,000, commensurate with experience. In addition to salary, Ballotpedia offers an annual benefits stipend equivalent to $8,000 that is paid out in equal increments in each paycheck once an employee becomes benefits eligible. The stipend may be used to pay for a full benefits package, including health, vision, and dental insurance; retirement accounts; and more. If benefits are not elected, the stipend is taxed as regular income and added to salary. To Apply To apply please visit our job opportunities page and complete an application on our website. Please attach the following in PDF format if possible

• résumé
• cover letter detailing your interest in Ballotpedia’s mission/this position Please ensure that either your résumé or your cover letter includes your current address. Please note that if you are hired for this position, Ballotpedia participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Ballotpedia is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. About Ballotpedia Ballotpedia is a mission-driven organization dedicated to providing Americans with accurate, relevant, and unbiased information about politics, elections, and public policy. Our mission is to ensure that the only unknown on your ballot is who gets your vote. We value innovation, humility, intellectual curiosity, drive, and a collaborative spirit and are committed to continuously improving our offerings to better serve our audiences, readers, and candidates. Apply To this Job