Accounts Payable Specialist, Bilingual English/Mandarin
Job Description:
- Evaluate and manage full-cycle AP processing: invoice intake, coding, approval workflow, and payment execution; prioritize and escalate as needed
- Responsible for vendor setup and documentation requirements, including W-8/W-9 collection and validation, ensuring compliance and payment eligibility
- Review and process employee expense reports and corporate credit card transactions, ensuring compliance with company policy
- Manage AP inbox and resolve vendor and internal inquiries in a timely manner
- Perform AP subledger to GL reconciliations and monthly AP close activities; proactively identify and research variances and make recommendations
- Monitor AP aging, investigate discrepancies, and resolve issues
- Ensure all AP documentation is complete, organized, and audit-ready; identify and escalate any compliance gaps to leadership
- Assist with month-end close, including AP-related journal entries, ensuring accuracy and completeness
- Support annual 1099 preparation and filing
- Manage the company credit card program, including card issuance, account management, and spending limit administration.
- Provide ad hoc support to the accounting team as needed
Requirements:
- Bachelor’s degree in Accounting, Finance, or related field
- Experience with full-cycle AP in a mid-to-high volume environment, with 3+ years of demonstrated hands-on accounts payable experience
- Experience with NetSuite
- Proficiency in Excel
- Exposure to month-end close processes or journal entries
- Bilingual in Mandarin Chinese and English
- Strong communication skills and ability to work cross-functionally
- Ability to meet deadlines in a fast-paced environment
- Strong attention to detail and accuracy
Benefits:
- Medical, dental, and vision coverage for employees and their eligible dependents
- 401(K) Retirement Plan with Company match
- Company paid Long Term Disability Coverage
- Company-paid life Insurance & AD&D Coverage
- Voluntary Life Insurance
- Employee Assistance Program (EAP)
- Company-paid Holidays
- Vacation
- Paid Sick Leave
- Telecommunication Monthly Stipend
- Work-From-Home Equipment Reimbursement